West Kent Mentoring - 3.14 Evaluation and Review 

One of the key roles of the Provincial Mentor is to monitor all mentoring activities within his Province. By receiving Lodge Mentoring Reports from individual Lodges, he will be able to compile an annual report for the Provincial Executive.

The format of this report will depend upon the amount of information requested by the Executive, but as a minimum it should include the following:

Number of Lodges actively employing Mentoring within the Province.

How many Lodge Mentors there are within the Province.

Any training/workshop/road show activities within the last year.

Any feedback received on such activities.

Best practice identified.

Any notable successes to be celebrated.

Improvements identified for next year.

 

In addition to the above, the Provincial Mentor should consider providing data relating to how successful Lodges are in retaining their members - and by definition, also measuring the loss of members.



 

Membership Turnover; this is calculated by the following method:

 

Number of Leavers in Year *

________________________                   x 100 (to give %)

 

Total Lodge Membership **

 

* Resignations + exclusions + expulsions

** Membership at start of Masonic year + joining members + initiates

 

For example a lodge with 65 members and 3 leavers will have a loss ratio of 4.6%

It is accepted that this is the ultimate 'big picture' measure, as there will be many reasons for people leaving the Lodge. However, one may note the following points:

As the ultimate aim of mentoring is to help secure the future of masonry, what better way to see if it is working than this figure

If mentoring is working, it will contribute towards a more dynamic, vibrant lodge. If this is so, it may prevent other, longer serving members from leaving as the Lodge evening becomes more enjoyable. What may be termed 'knock-on effect'

This top line figure will give a good indication of which Lodges to look to for 'best practice' (what are they doing right?) and will also identify those needing further monitoring and possible support from Province

It will give a Provincial average with which to compare all Lodges within the Province

If all Provinces were to do this, it would not only give a national average, but also highlight regional variations

 

 

West Kent Mentoring - 4 Supporting Documentation